Are you in a situation where you need to ask for a favor, a second chance, or a special exception? Knowing how to write a clear and polite letter can make all the difference. This article will guide you through the process of writing a persuasive Sample Letter For Asking Consideration, covering different scenarios and providing examples to help you get started.
Why a Well-Written Letter Matters
A well-crafted letter shows that you’ve put thought and effort into your request. It demonstrates respect for the person you’re writing to and increases the chances of a positive response. Think of it as a formal way of saying "please" and explaining why you need something.
Here’s why a good letter is important:
- It clearly states your request.
- It provides necessary background information.
- It expresses your gratitude (even before you get what you ask for).
A thoughtfully written letter conveys professionalism and sincerity, making the reader more likely to consider your request favorably. Proper grammar, spelling, and formatting also contribute to a positive impression.
Consider these points:
- Know your audience. Tailor your language to the person or organization you’re writing to.
- Be specific about what you’re asking for. Avoid vague language.
- Proofread carefully before sending your letter.
Sample Letter Examples
Requesting a Deadline Extension
Subject: Request for Extension – [Your Name] – [Assignment Name]
Dear [Professor’s Name],
I am writing to respectfully request an extension on the [Assignment Name] assignment, which is currently due on [Original Due Date].
I have been experiencing [briefly explain your reason – e.g., a family emergency, unexpected illness, heavy workload]. This has unfortunately impacted my ability to dedicate the necessary time and focus to complete the assignment to the best of my ability by the original deadline.
I understand the importance of meeting deadlines and I sincerely apologize for any inconvenience this may cause. I am confident that I can complete the assignment to a high standard if given until [Proposed New Due Date].
Thank you for your understanding and consideration. I look forward to your response.
Sincerely,
[Your Name]
[Student ID]
Requesting Consideration for a Job Application (Following a Rejection)
Subject: Regarding the [Job Title] Position – [Your Name]
Dear [Hiring Manager Name],
Thank you for taking the time to interview me for the [Job Title] position. I was very impressed with [Company Name] and enjoyed learning more about the role and the team.
While I understand and respect your decision not to move forward with my application at this time, I would be grateful if you would reconsider. I recognize that [mention a specific area you could improve in, or a new skill you’ve acquired]. I am actively working on improving in this area, and I believe I can offer [mention your strengths and how they align with the job’s requirements].
I am genuinely enthusiastic about the opportunity to work at [Company Name], and I am confident that I can make a significant contribution to your team. Thank you again for your time and consideration.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
Requesting Consideration for a Grade
Subject: Request for Grade Consideration – [Your Name] – [Course Name]
Dear [Professor’s Name],
I am writing to respectfully request your consideration regarding my grade in [Course Name]. I understand that the final grade is based on the grading criteria, and I am aware of my performance in [mention specific areas where you may have fallen short].
During the course, I [describe your effort and any challenges you faced – e.g., “always attended class,” “participated actively in discussions,” “faced a personal setback that impacted my studies”]. I have also [mention any extra credit you completed, or efforts you made to improve your understanding of the material].
I am committed to learning and I value the knowledge and skills I gained in this course. Any feedback you can provide would be greatly appreciated. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Student ID]
Requesting Consideration for a Scholarship
Subject: Scholarship Application – [Your Name]
Dear [Scholarship Committee Name/Contact Person],
I am writing to apply for the [Scholarship Name] scholarship. I am a [Year] at [University Name], majoring in [Major].
I am requesting your consideration based on [clearly state your reasons – e.g., “my academic record,” “my financial need,” “my involvement in community service”]. I have a [GPA] and I have consistently demonstrated [mention any achievements, awards, or leadership roles].
I am committed to [mention your academic or career goals]. Receiving this scholarship would significantly impact my ability to [explain how it would help you – e.g., “focus on my studies,” “reduce my financial burden,” “pursue my dream of…”]. I have attached my application and supporting documents. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
Requesting Consideration for a Special Circumstance at Work
Subject: Request for Consideration – [Your Name] – [Your Role]
Dear [Manager’s Name],
I am writing to request your consideration regarding [briefly explain the situation – e.g., “my absence from work on [Date],” “a change in my work schedule,” “a temporary adjustment to my duties”].
Due to [explain the reason for your request – e.g., “an unforeseen family emergency,” “a medical appointment,” “a project deadline”], I am in need of [clearly state what you are requesting – e.g., “a day off,” “a change in my hours,” “assistance with…”]. I have already [mention any steps you’ve taken to mitigate the situation – e.g., “informed my colleagues,” “completed the urgent tasks,” “made arrangements for…”].
I understand the importance of [mention any consequences of your request] and I am committed to minimizing any disruption to our work. Thank you for your understanding and consideration.
Sincerely,
[Your Name]
Requesting Consideration for a Payment Plan
Subject: Request for Payment Plan – Account Number [Your Account Number]
Dear [Company Name/Billing Department],
I am writing to request consideration for a payment plan on my account, number [Your Account Number].
I am currently experiencing [briefly explain your financial situation – e.g., “a temporary loss of income,” “unexpected medical expenses”]. This has unfortunately impacted my ability to pay my current balance in full.
I am committed to resolving this matter and I would like to propose the following payment plan: [clearly state your proposed plan – e.g., “I will make monthly payments of [Amount] starting on [Date],” “I can pay the full balance by [Date]”]. I am confident that I can adhere to this schedule.
Thank you for your understanding and consideration. I look forward to your positive response.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
Requesting Consideration for a Refund
Subject: Request for Refund – Order Number [Your Order Number]
Dear [Company Name/Customer Service],
I am writing to request a refund for [briefly explain what you are requesting a refund for – e.g., “a product I purchased on [Date],” “a service I received on [Date]”]. The order number is [Your Order Number].
Unfortunately, [explain the reason for your request – e.g., “the product arrived damaged,” “the service did not meet my expectations,” “I was charged incorrectly”]. [Provide supporting details, such as photos, dates, or specific examples].
I have attached [mention any supporting documentation you are including, like photos or receipts]. I would appreciate it if you would consider my request for a full refund of [Amount]. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Phone Number]
[Email Address]
Conclusion
Writing a Sample Letter For Asking Consideration is a skill that can be useful in many different situations. By following these guidelines and using the examples provided, you can increase your chances of getting a favorable response. Remember to be clear, respectful, and honest in your letter. Good luck!