When a business sends a price quote, it’s a promise of what goods or services will cost. But sometimes, things change! That’s where the Revised Quotation Email comes in. This email is crucial for keeping everyone on the same page, especially when adjustments to a quote are needed. It’s all about clear communication and making sure the customer knows exactly what they’re getting and for how much.
Why the Revised Quotation Email Matters
A Revised Quotation Email is more than just a formality; it’s a vital tool for maintaining good customer relationships and avoiding confusion. Let’s break down why it’s so important:
- Transparency: It shows the customer exactly what’s changed and why.
- Accuracy: It ensures the final price reflects the correct scope of work or materials.
- Legal Protection: A well-drafted Revised Quotation Email acts as a documented agreement, protecting both the business and the customer.
- Customer Trust: It demonstrates professionalism and attention to detail.
Think of it like this: you’re ordering a custom-made phone case. You initially requested a certain design, but then decided to add some glitter. The Revised Quotation Email is the updated document that shows the change (adding glitter) and how it will affect the price.
It can also be triggered by a variety of factors, such as:
- Changes in the scope of work
- Unexpected costs
- Price fluctuations for materials
A proper revised quotation email should also make it easier to track the evolution of the project by referencing any prior versions of the quotation.
- Initial Quotation
- Revised Quotation 1
- Revised Quotation 2
Here is a simple example of price change:
| Item | Original Price | Revised Price |
|---|---|---|
| Labor Hours | $50/hour | $60/hour |
| Materials | $100 | $110 |
Revised Quotation Email Due to Change in Materials
Subject: Revised Quotation – Project Phoenix – [Your Company Name]
Dear [Customer Name],
Thank you for your continued interest in Project Phoenix. We’re excited to move forward!
After reviewing your requirements, we’ve identified that the originally quoted material, [Original Material Name], is no longer available. We have updated your quote to utilize [New Material Name], which is a superior and more durable option.
The updated cost is as follows:
- Original Total: $[Original Price]
- New Material Cost: $[New Material Price]
- Revised Total: $[Revised Price]
Please review the revised quotation attached to this email. It includes all the updated specifications. If you approve these changes, please let us know by replying to this email or calling us at [Your Phone Number].
We appreciate your understanding and look forward to working with you.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
Revised Quotation Email Due to Change in Scope of Work
Subject: Revised Quotation – Website Redesign – [Your Company Name]
Dear [Customer Name],
Following our discussion on [Date] regarding your website redesign, we’ve incorporated your request to include a blog feature. This expands the scope of the project.
The revised quotation, attached, reflects the following changes:
- Added: Blog feature implementation
- Updated: Project timeline to accommodate the new feature (estimated completion date: [New Date])
- Revised Price: $[Revised Price] (an increase of $[Increase Amount])
Please take a moment to review the updated quotation document. Let us know if you have any questions. We are happy to proceed once you confirm your acceptance.
We are excited about the possibility of bringing your vision to life.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
Revised Quotation Email Due to Increased Labor Costs
Subject: Revised Quotation – Painting Project – [Your Company Name]
Dear [Customer Name],
This email concerns the quotation provided on [Date] for the painting project at [Address]. Due to unforeseen market conditions, the cost of labor has increased since the initial quote.
The updated quotation, included with this email, details the changes: The hourly rate for our painting team has increased by $[Amount] per hour. This change affects the overall project cost as we are anticipating [Number] hours of labor.
Summary of Changes:
- Original Labor Rate: $[Original Rate]
- New Labor Rate: $[New Rate]
- Revised Total: $[Revised Total]
Please examine the attached revised quotation. We regret these increases. Please let us know if you want to discuss any of the project specifications.
Thank you,
[Your Name]
[Your Title]
[Your Company Name]
Revised Quotation Email Due to a Change in Quantity
Subject: Revised Quotation – Printing Order – [Your Company Name]
Dear [Customer Name],
Following our discussion yesterday, we understand you need to adjust your order quantity. Here is a revised quotation.
The initial quote was based on a quantity of [Original Quantity] brochures. You’ve now increased your order to [Revised Quantity] brochures. This will affect the total cost.
The updated cost breakdown is as follows:
- Original Total: $[Original Price]
- New Quantity: [Revised Quantity] brochures.
- Revised Total: $[Revised Price]
Please note that the delivery date will be [New Delivery Date] to allow for the production of the extra materials. Please review the revised quotation and let us know if you have any questions or concerns.
We appreciate your business.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]
Revised Quotation Email with a Discount
Subject: Revised Quotation – Special Offer! – [Your Company Name]
Dear [Customer Name],
Thank you for your interest in our services! As a special offer, we’re happy to provide a revised quotation for [Service/Product] with a discount.
Original Quotation: $[Original Price]
Discount: [Discount Percentage]%
Revised Total: $[Revised Price]
This special price is valid for orders confirmed by [Date]. We want to extend our appreciation for choosing us.
If you’re satisfied with the revised price, please confirm, so we can proceed with your order. We look forward to hearing from you soon!
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
Revised Quotation Email to Extend the Validity Date
Subject: Revised Quotation – Extension of Validity – [Your Company Name]
Dear [Customer Name],
We hope you are doing well. We understand you’re still reviewing our initial quotation sent on [Date] for [Project Name].
We are eager to work with you and would like to extend the validity of your original quotation. Please find the revised quotation attached, valid for [Number] more days, or until [New Date].
Let us know how we can assist you. We are looking forward to working with you!
Best Regards,
[Your Name]
[Your Title]
[Your Company Name]
In conclusion, a well-crafted **Revised Quotation Email** is essential for any business that provides quotes. It’s the key to keeping customers informed, building trust, and ensuring smooth transactions. By understanding the reasons for changes and communicating them clearly, you can maintain strong customer relationships and project a professional image. So, the next time you need to adjust a quote, remember the importance of the Revised Quotation Email and its vital role in the success of your business!