Writing an addendum email might sound complicated, but it’s really just about being clear and concise when you need to add or change something in a previous communication. Knowing How To Write An Addendum Email is a useful skill in many situations, whether it’s for a job application, a project update, or even a school assignment. This guide will help you understand the key elements of a well-written addendum email and provide examples to guide you.
Understanding the Basics of Addendum Emails
An addendum email is simply an email that clarifies, adds to, or corrects information from a previous email or document. Think of it like adding a post-it note to a letter you already sent. The goal is to make sure the recipient has the complete and accurate information. Before writing your addendum, consider:
- **What needs to be changed or added?** Be specific.
- **Why is this change or addition necessary?** Briefly explain the reason.
- **What is the impact of the change?** How does this alter the original information?
This makes it easier to create a clear and understandable addendum. A good addendum is concise, relevant, and easy to understand. It’s important that the recipient can easily understand what information you’re changing and why to prevent any confusion or miscommunication. Keep it short and focused.
Email and Letter Examples
Addendum Email for Job Application
Subject: Addendum – Application for [Job Title] – [Your Name]
Dear [Hiring Manager Name],
I am writing to provide an addendum to my application for the [Job Title] position, which I submitted on [Date].
I realized I omitted mentioning a key skill in my original application. In addition to the skills listed, I’m also proficient in [Specific Skill]. I have [Number] years of experience using this skill, as demonstrated in my role at [Previous Company] where I [briefly describe how you used the skill and its impact].
I apologize for any inconvenience this may have caused. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Addendum Email for Project Update
Subject: Addendum – Project [Project Name] Update – [Date]
Hi Team,
This is an addendum to my project update email sent earlier today.
Regarding the timeline, I have to update the completion date for Task X from [Original Date] to [New Date] due to [Brief Explanation of the Delay].
I apologize for any inconvenience.
Best,
[Your Name]
Addendum Email for Contract Clarification
Subject: Addendum to Contract – [Contract Number] – [Your Name]
Dear [Client Name],
This email serves as an addendum to our contract, [Contract Number], dated [Date].
We need to clarify Section [Section Number] regarding [Specific Clause]. As per our discussion, the agreement is to [State the clarification].
Please let me know if you have any questions.
Sincerely,
[Your Name]
Addendum Email for Change of Address
Subject: Addendum – Change of Address – [Your Name]
Dear [Recipient Name],
This email is an addendum to previous correspondence.
Please note that my current address is now: [New Address].
I apologize for any inconvenience.
Thank you for your understanding.
Sincerely,
[Your Name]
Addendum Email for Invoice Correction
Subject: Addendum – Invoice Correction – [Invoice Number]
Dear [Client Name],
I am writing to provide an addendum to invoice [Invoice Number].
There was an error in the original invoice. The amount for [Item] should be [Correct Amount], not [Incorrect Amount]. The total corrected invoice amount is now [Total Amount].
I have attached the corrected invoice for your reference.
I apologize for the mistake.
Sincerely,
[Your Name]
Addendum Email for Resume Update
Subject: Addendum – Resume Update – [Your Name]
Dear [Recipient Name],
I am writing to provide an addendum to my resume.
I recently completed [Course/Certification/Project] and would like to add it to my work experience section. Details can be found below.
Work Experience:
- [Project Name]: [brief description]
I hope this information is helpful.
Sincerely,
[Your Name]
By following these examples, you can create clear and concise addendum emails, ensuring that your communications are accurate and complete. Remember to be specific, explain the reason for the addendum, and keep it professional. With practice, writing addendum emails will become second nature, helping you communicate more effectively in various situations.